Recruiting: Office Assistant (POSITION FILLED)
This is a fantastic opportunity to work in a rapidly growing media company based in SE1. Working closely with the Office Manager and CEO, you will ensure the smooth running of the office on a daily basis.
Duties will include:
•Supporting the staff where possible
•Sorting post and arranging couriers as necessary
•Undertaking any other tasks / duties as may be reasonably required
•Answering the main telephone and redirecting / screening calls where required
•Ensuring stationary supplies are well stocked
•Ensuring the kitchen is clean and well stocked with refreshments / cleaning products
•Ensuring that all office documents are organised both on the server and in print
•Working with the IT Consultant and tech staff to ensure a smooth IT infrastructure
•Working with Inclarity to ensure a trouble-free telephone infrastructure
•Managing the cleaner and ensure the whole office is kept clean
•Managing building / office maintenance to ensure that the office is in good order and is a friendly and comfortable environment to work in
•Meet and greet visitors and direct them to the meeting room / ensure they have refreshments
•Compiling contact lists
In Addition, you will work with the Office Manager to:
•Organise staff reviews and keep a record of all staff related communications
•Ensure health and safety and other related issues are up to date
•Ensure that interns / apprentices and work experience staff are kept busy
•Manage the administration of any major company changes (such as an office move)
•Manage lease and landlord, book meetings, organise travel
Required Skills
•Proficient in Microsoft Word, Excel and PowerPoint
•Excellent communication - written and oral
• Organisation, integrity and reliability
•Excellent attention to detail
•Report writing and record keeping
• Confident and immaculately presented
